Online meetings have made screen-sharing a must. And while most of us are just happy to press ‘Share Screen’ – here are a few things that any able professional should keep in mind.
One: the screen resolution should be set for optimal viewing.
This will ensure that the attendees will not have trouble deciphering text and also ensure that images are shared without distortion or pixelation. So before you begin, maximize the screen resolution for greater legibility and visibility.
Two: the cursor pointer should be enlarged.
This will help the others to follow your presentation better. If your cursor is too tiny, you run the risk of losing your audience (already a risk with online presentations). Mac users will find a handy tutorial here. Those using Windows 10 only need to open Settings, select Ease of Access, click on Mouse, and choose your new cursor size and color from the options given
Three: your laptop screen should be cleared.
Most of us have cluttered screens, with a millions folders, icons, screenshots and shortcuts. De-clutter it before your meeting! On Windows, you can do this by unchecking “Show desktop icons”. Mac users can download this free app to hide the distracting icons for you.
(Readers interested in how to de-clutter your PPT presentation might like to read this post shared last year – now even more relevant!)
Four: your notifications need to be turned off.
Nothing can be worse than having personal reminders pop up during a work meeting! On the Mac you need to ensure Do Not Disturb is on. And on Windows you can customize this by going to Notifications & Actions under All Settings.
Having done these 4 simple things, you can be sure that you are truly all set to make your presentation work for you. Happy sharing!